Accounts Payable Specialist

Background

• Works under general supervision of the Controller to ensure the company's financial obligations are recorded promptly and accurately
• Perform a variety of tasks in the daily processing of accounts payable transactions that are frequently non-routine and require the application of thorough knowledge of bookkeeping and a basic knowledge of accounting practices. Provide administrative support to ensure effective and efficient office operations

Tasks

• Receive and verify invoices, receipts and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Prepare, code and maintain batches of invoices for data entry
• Enter invoices into system for payment
• Manage the weekly check run
• Match vendor invoices and supporting documentation to check run
• Prepare vendor checks for mailing
• Analyze and rectify discrepancies to vendor statements
• Troubleshoot for missing invoices, packing slips, purchase orders and pricing verification
• Maintain monthly corporate credit card analysis and reconciliation
• Enter daily work-in-process inventory into excel spreadsheet

Specifications

• Two (2) years of vocational training that provided knowledge of generally accepted accounting procedures; or six (6) semester hours of college level accountancy; or sixty (60) semester hours of college course work in office occupations, business administration or closely related field may be substituted for and/or added together with up to two (2) years experience listed below
• Three (3) years of work experience and/or on-the-job training that provided knowledge of generally accepted principles, theories and practices used in bookkeeping
• Knowledge of:
  • Accounts payable practices and procedures (Intermediate level)
  • Office equipment, methods and procedures (Basic level)
  • MS Office software package (intermediate level)
• Skill in:
  • Organizing, analyzing and interpreting data
  • Customer service and dealing with a wide variety of people at all levels
• Ability to:
  • Apply accounts payable practices and procedures
  • Apply office methods and procedures
  • Communicate effectively, orally and in writing, with a wide variety of people
  • Multi-task and work with frequent distractions
  • Understand and interpret written procedures and guidelines
  • Operate electronic and/or standard office equipment
  • Maintain confidentiality
  • Pass pre-employment drug test and monthly random checks

FLSA

• Non- Exempt

Current Openings for Accounts Payable Specialist Jobs at Jost Chemical Co.